Automate business rules
Apply and manage rules for every step of your content lifecycle—from creation to classification and retention.
Records Management
Secure, seamless, and compliant
The Smart Solution to
Optimum Records Lifecycle
Management
Records lifecycle management is a critical consideration in organisations, as it is linked to risks and satisfying regulatory and legal requirements. However, traditional manual approaches could deter you from facilitating effective governance, exposing risk to higher costs and litigation concerns.
The challenge? Retaining documents—physically or digitally—across different periods of time, according to their financial, legal, and administrative requirements. These vary from proof of contracts, agreements, and financial transactions to day-to-day business operation paper trails.
With Ricoh’s expertise and technology partnerships, you can eliminate the challenges your employees face in managing records the traditional way. Enable an automated records management framework that manages a record’s lifecycle from start to finish, while meeting optimal governance and compliance standards.
Our Records Management Solutions
Records Management for Microsoft 365
and SharePoint with AvePoint Cloud Records
Learn how Ricoh’s expertise in Records Management and AvePoint Cloud Records eliminates the challenges of conventional records management tasks for employees.
Manage electronic content (such as Microsoft 365, SharePoint on-premises, and file systems electronic content) and physical records efficiently while achieving compliance, all without requiring user intervention.
Provide your team with:- A single interface with flexible retention and disposal rules
- Quick access to multiple reports
- Simultaneous and seamless management to physical and electronic records.
With Ricoh and AvePoint Cloud Records, you can:
Maintain oversight and compliance
Built-in and comprehensive out-of-the-box reporting and auditing tools help organisations meet global regulations, international standards, local legislation and laws, and internal policies.
Streamline processes
Effectively scan, identify, and classify content and taxonomy processes into Taxonomies and File Plans via a single interface.
Determine your content lifecycle outcomes
Allow records administrators to build rules that are action- or date-based, automated or manual, with any metadata.
Manage records centrally
Manage physical and electronic files simultaneously, allowing your records manager to oversee the entire lifecycle from a centralised location.
Empower your employees with:
Centralised convenience
Regulatory compliance across all devices
Safeguarded records
Automatic notifications
Strict compliance support
Routine task automation
Easy and quick reports
Records transparency
Legal holds
Why Ricoh?
Ricoh is a leading provider of digital services, process automation, and information management solutions designed to support digital transformation and optimise business performance. Backed by an 85-year history of cultivating knowledge and nurturing organisational capabilities, Ricoh empowers the creation of digital workplaces utilising innovative partners and technologies, providing the expertise and services that enable individuals to work smarter from anywhere.
Advisory and Design
We work with our customers to understand their business objectives and barriers.
Build and Deploy
We build the right solutions and successfully deploy to optimise adoption.
Manage and Support
We manage and support the deployed solutions and tech environment proactively.
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Talk to a Ricoh Expert
Talk to a Ricoh expert. Find out how we can help you streamline workflows and automate processes for higher efficiency and productivity.
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